🚀 Executive Assistant 

 Location: Poland 
 Contract: B2B, Full-Time

Join the Future of Digital Tech with Kolomolo

At Kolomolo, we don’t just follow trends - we set them. As a global supplier of IT services and digital modernization solutions, we help businesses embrace cutting-edge technology to optimize their operations. Now, we are growing and looking for fresh talent to grow with us.

Are you proactive, tech-savvy, and eager to build your career in IT? This role could be your perfect fit.

About the Role

We are looking for a highly organized, proactive, and resourceful Executive Assistant to the Founders to work directly with our two founders, one based in Sweden and one in Poland. This is a high-impact, international role where you will be a key enabler for the founders’ success, ensuring their time is focused on the right priorities, decisions are acted on, and strategic relationships are nurtured and leveraged. You will be deeply involved in relationship management, particularly as we expand our network in the U.S., while also ensuring operational excellence in meetings, communications, and coordination.

 What You’ll Be Doing

• Managing calendars, coordinating meetings, and optimizing schedules for the founders to focus on high-priority initiatives.
• Preparing agendas, taking detailed minutes, and tracking decisions to ensure clear follow-up actions.
• Proactively managing introductions and maintaining a dynamic relationship map for partners, investors, customers, and influencers, with a focus on the U.S. market.
• Creating polished presentation materials, decision-making documents, and briefing packs for key meetings.
• Supporting leadership team meetings by gathering and quality-checking materials, and managing internal communications via SharePoint and Viva Engage.
• Organizing and executing internal events and conferences, both digital and in-person.
• Handling administrative tasks such as expense reporting, invoice processing, and travel bookings.

 What We Are Looking For

- Fluent in English, written and spoken, is essential.

- Swedish language skills are a strong advantage but not required

- Experience supporting C-level executives, founders, or senior leaders in an international environment

- Exceptional organizational skills and attention to detail

- Strong written and verbal communication skills

-  Ability to handle sensitive information with confidentiality and professionalism

-  Comfortable working in a fast-paced, dynamic, cross-border environment

- Tech-savvy with experience using Microsoft 365, CRM systems, and project management tools

What is in It for You

🌟 Why Join Kolomolo?

At Kolomolo, we prioritize innovation, agility, and autonomy. Our teams have the freedom to own their work, share ideas, and make meaningful contributions. Inspired by Scandinavian values, we believe in work-life harmony and creating an inclusive culture where everyone thrives.

You will be part of a passionate, skilled, and friendly team that works hard and celebrates together. Here, you can build your career on your own terms, with opportunities to grow, learn, and make a real impact.

Our Flat Structure & The Culture of Inclusion 

At Kolomolo, we break the corporate mold. We offer:

• Agile Teams & Autonomy: No micromanagement. You’ll own your projects and enjoy the freedom to innovate.
• Work-Life Harmony: Inspired by Scandinavian values, we prioritize balance and flexibility, where remote work and asynchronous collaboration are in our DNA.
• Learning & Growth: Continuous learning is at our core. We reward hard work, value smart ideas, and foster an environment of mutual respect and trust.
• Inclusive Culture: We believe in DEI: diversity, equity and inclusion. We are committed to creating an environment where every individual, regardless of background, identity, or experience feels valued, respected, and empowered to thrive.

Join Kolomolo and elevate your career with cutting-edge technology, a supportive team, and a company that truly values your input.

Ready for the next step? Apply now and start an exciting journey of growth and innovation with us!